We think of expense reports as something we hand in to employers in order to get reimbursed. Well, let’s take a twist on this concept to raise our kids’ awareness about 1) exactly how often they ask for money, 2) how frequently they get what they ask for, and 3) what is considered a valid expense.
Number 2 is my favorite because it’s good for them to appreciate what they get rather than be greedy for more. And I mean that in far less a judgmental way than it sounds. I know I don’t always remember to appreciate what I have. Staring at what you’re getting weekly in the form of an expense report is a good wake up call.
So here’s how it works (and there are variations, depending on your situation). But you can use this skeleton. And do first explain how a real world, corporate expense report works and why this is good practice:
In the real world you spend your own money up front and get reimbursed. Because of that, you need to be scrutinizing about each expense. The company always has the option to reject items on your expense report, in which case you’d be stuck with paying the expense. There’s an inherent check and balance system in expense reports.
Then explain that because you are still a dependent without salaried means of fronting the money, we had to take the expense report concept and work it a bit differently to get at the same lesson: building the same good habit of scrutinizing expenses, and getting overall picture of how much is being spent.
Okay, so here’s how to go about it:
1. Either keep an expense report file on the computer, or get your teen a booklet where they can write down every time they ask for money, or spend their own. I recommend a booklet because they can have it on them at all times, and get in the habit of immediately writing things down, versus waiting to be back at a computer.
2. Have them make three columns for each weekly expense report: Money I Asked For/Reason for Expense/Did I Get It or Not yes/no. The great thing about these three columns is that it conditions kids to understand your point of view. They will see very clearly the patterns of what you condone and what you don’t.
3. Have them keep a separate record of expenses they pay for themselves, with whatever allowance or side job money the earn. Two columns on this one: Amount Spent/Reason for Purchase. The idea here is to see if they’re freer with your money or their own.
4. Then have them do one final exercise for each expense report (2 and 3): They should go down the list of expenses that were funded, and ask themselves if it was worth spending the money, or not. Ask them to look for patterns after they’ve finished a month’s worth of weekly expense reports. The key here is to see if they regret any types of purchases consistently.
It may be advisable to start this expense report lesson with only discretionary spending included, as opposed to clothing allowance money or other living expenses. Certainly include living expenses after a while, but it will be interesting to see just the desires first, and how frequently they get what they want, and how frequently they like what they get.
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